State of nevada local governments records manual and retention schedules

Except as otherwise provided in subsection 3, the head of each state agency shall designate a records officer. A person designated pursuant to NRS Until the head of a state agency appoints a records officer, the head of the state agency is ex officio the records officer of the state agency.

For the purposes of NRS The phrase does not include nonrecord materials. Nonrecord materials include, without limitation, published materials printed by a governmental printer, informal notes, unused blank forms except ballots, brochures, newsletters, magazines, catalogs, price lists, drafts, convenience copies, ad hoc reports, reference materials not relating to a specific project and any other documentation that does not serve as the record of an official action of a state agency.

If no laws, regulations, established standards, policies or procedures are applicable, in a manner which ensures that the information contained in the record cannot be retrieved or reconstructed. A state agency may transfer a record to the records center. Subject to the requirements set forth in subsection 3 or 4, as applicable, to the extent allowed by legislative appropriation, a state agency shall store official state records that are not transferred to the records center or an office space owned by the state agency in a space or facility which meets the standards set forth in NAC A state agency shall not store such records in a space or facility not owned by the State without the written permission of the person designated by the State Library, Archives and Public Records Administrator to manage official state records.

He or she shall determine whether the private facility meets with the standards set forth in NAC A state agency shall not store such records in a space or facility owned by the State without the written permission of the person designated by the State Library, Archives and Public Records Administrator to manage official state records if the space or facility is not the records center or an office space. He or she shall determine whether the space or facility meets the standards set forth in NAC Any records stored by a state agency in a space or facility other than the records center or an office space owned by the state agency must be stored under the conditions specified in subsections 2 and 3.

The temperature in the area of the space or facility that is used to store records that are kept on paper or microfilm must be between 65 degrees Fahrenheit and 75 degrees Fahrenheit. Only authorized personnel of a state agency that stores records in a space or facility other than the records center or an office space owned by the state agency may have access to the area of the space or facility where the records are stored.

A state agency that stores records at a space or facility other than the records center or an office space owned by the state agency shall establish and maintain:. The Board of Regents of the University of Nevada shall establish a records management program. The Board of Regents shall provide a facility for the storage of the records on each campus of the Nevada System of Higher Education.

The records of each institution must remain with and be maintained by that institution. Under such a program, each record series produced and stored by an institution of the Nevada System of Higher Education must be inventoried, appraised and scheduled on forms approved by the Committee. Each institution shall submit the schedules to the Committee for approval. The Board of Regents of the University of Nevada shall provide for the preservation of records from the Nevada System of Higher Education with retention value, and such records must be stored in a space or facility which meets the standards set forth in NAC Upon receiving notice that a state agency is being abolished or disbanded, the head of the state agency, whether elected or appointed, shall take such actions as may be necessary to transfer the records of the state agency to the Division for appraisal and preservation.

Upon receipt, the Division acquires legal custody of these records. The records center shall maintain the records of defunct state agencies which have administrative or retention value until the scheduled period for retention has passed. Thereafter, any long-term record or record of historical value must be transferred to the State Archives. Records of historical value must remain with the State Archives. For the purposes of subsection 2 of NRS Except for the purposes of display or special exhibits, minutes created in accordance with NRS An archival repository that accepts minutes from a public body pursuant to subsection 1 receives legal custody of the minutes.

If an archival repository has accepted minutes from a public body pursuant to subsection 1 and finds itself no longer able to retain those minutes, the archival repository shall return the minutes to the public body from which the minutes originated or to the successor of that public body.

If the public body or its successor ceases to exist, the records must be transferred to an archival repository pursuant to the provisions of subsection 1. The public record is easily retrievable by an officer, employee or agent of the agency who has legal custody or control of the record;. The public record does not contain any confidential information; and. The nature of the public record is such that an officer, employee or agent of the agency who has legal custody or control of the record is not required to review the record to determine whether the record includes confidential information.

The address and regular office hours of the principal office of the agency;. An explanation of any fees the agency charges for providing a copy of a public record;. However, these services are not available to private businesses or the general public. The Nevada State Library and Archives has made immersive and 3D content more accessible to complement the learning in the classroom since libraries are crucial in this role.

The librarians at the Nevada State Library also assist learners of all ages in learning and accessing information, which is indispensable to success in the modern information economy. The institution also focuses on sharpening science, technology, engineering, and math STEM skills, which are necessary competencies in the modern world. The Nevada State Library and Archives has included records to WorldCat to facilitate sharing of XR reality resources, including mixed reality, virtual reality, and augmented reality materials with other libraries in Nevada to better serve the citizens of Nevada.

This effort illustrates how the Nevada State Library and Archives serve the society since it focuses on 21st century-relevant content. The team managed to catalog close to XR items into WorldCat within 9 hours. This has been helpful, and people enjoy using these instruments. The Hackathon provided first-hand experience of what cooperative cataloging entails to librarians and MLS students. These records are currently accessible to all Nevada public libraries and pop up when you execute a search.

There are over , Nevada citizens who have experienced these 3D immersive content in libraries across Nevada. XR technology is an essential learning tool, and an overwhelming number of the people who have used it feel that they could learn something useful. The Nevada State Library has established XR hardware and software in its public libraries that connects directly to schools and provides XR content. The Division of Human Resource Management will establish procedures for sending copies of reports and notices to the State Controller without delay of any new positions, new employees and of its approval or disapproval of these actions.

Reclassifications or overall adjustments to the compensation plan. The official roster of employees in the public service maintained by the Division of Human Resource Management is a public record and will be open to inspection under reasonable conditions during business hours in the offices of the Division of Human Resource Management or the offices where the records are kept.

Except as otherwise provided in subsection 3, the roster must contain, for each employee:. For public inspection purposes, the roster may exclude the actual names of employees who are in sensitive law enforcement positions where public access to the employees' identities could jeopardize their personal safety or job performance, in which case the employee will be shown on the roster as an unidentified employee.

The following types of information, which are maintained by the Division of Human Resource Management or the personnel office of an agency, are confidential:. If the employee has requested that his or her personal mailing address be listed as confidential, the employee's file must be so designated and list his or her business address.

The name of any beneficiary of an employee contained in the payroll document must not be released to anyone unless:.