How do you zip powerpoint presentations

On the View tab, under Files and Folders , clear the check box for Hide extensions for known file types. To open a presentation as a folder, use Explorer to navigate to the folder containing the presentation that you want, and then do the following:. Click the presentation that you want, right-click it, and then click Rename.

Change the file extension. Press Enter to set the name, then click Yes in the Rename dialog box. The zipped file contains several folders, many of which contain information such as XML code or properties.

Objects such as videos, sound files, or pictures are found in the ppt folder, in the media subfolder. To restore the original presentation, repeat steps 1 and 2 in the procedure above, this time changing the file extension from. Need more help?

Expand your skills. Get new features first. Was this information helpful? To expand your knowledge and learn how to embed a video in PowerPoint and learn how it is different than embedding a YouTube video , read our guide here. Before you worry about compressing any of your images or videos, see if you can reduce your file size by removing hidden and unused elements in your presentation.

To see how to walk through and clean out these different Master Views, see the short PowerPoint tutorial below. In the Slide Master view you are want to look at your child slide layouts and see if there are any with extremely large pictures or media files that you are not using. You might also find a lot of duplicate Child Slide layouts that you can simply remove. To learn how to properly build a PowerPoint template from scratch step-by-step , see our template guide here.

On your Handout Master , you are looking for excessively large company logos or graphics that you can compress or remove. PowerPoint shapes such as rectangles, lines and text boxes are fine removing them will not impact the size of your presentation.

Formatting your Handout Master is a great way to create customized slide handouts of your presentation, but if there are excessively large graphics here, compressing or removing them can help you decrease the size of your presentation. On your Notes Master , you are looking for any company logos, design elements or other large graphics that someone has added see our guide on good slide design here.

Formatting the Notes Master is a great way to create branded handouts for your speaker notes, but if there are large graphics here that you are not using, compressing or removing them can help reduce the size of your presentation.

To learn more about your Notes Master and how it affects the formatting and layout of your speaker notes in PowerPoint, read our guide here. To expand your knowledge and learn how to properly print your speaker notes in PowerPoint, read our guide here. If you have the Office subscription check it out here , you can now add 3D models and graphics into your presentations from the Insert Tab, 3D Models dropdown.

These 3D models can be quite large and there is currently no way to compress these graphics. Notice in the picture below how adding just one animated 3D model adds over 26 MB to the PowerPoint file. So if you need to reduce the size of your presentation, try to replace any 3D models with a static image. For example, instead of using the 3D rhinoceros, use a picture of a rhinoceros instead.

Notice that the picture of the rhinoceros is 7x smaller than the 3D model on the left and you could save even more space by compressing the image as discussed above.

That will retain the 3D look of the model in your presentation, without the actual size of the 3D model. To learn other timesaving PowerPoint shortcuts, read our guide here. If you are distributing your presentation as a PDF file or handout, instead of trying to compress your images and videos, you can simply convert your presentation to the PDF file format to reduce your file size.

To learn all the ins and outs of converting a PowerPoint presentation into a PDF file format and the types of content you will lose , read our guide here. As a last resort, you can also try to reduce the size of your presentation by compressing your presentation in the ZIP file format. For example, notice in the picture below how my file size has only been reduced by 4MB using this ZIP folder technique.

If you need to keep all of your videos, graphics, 3D models, etc. If you have a large file and need to share it with someone else, you are probably better off uploading it to something like OneDrive, Google Drive or Dropbox, and sending them a link to download the file. Selecting the Compressed zipped folder , PowerPoint will compress your presentation as much as possible as pictured below.

How much room you will save depends on what is in your presentation and how much PowerPoint can compress it. Compressing the different elements of your presentation is a great way to reduce your overall PowerPoint file size.

Just remember that compressing your PowerPoint presentations is an optional step. If you enjoyed the depth of this tutorial, you can learn more about our PowerPoint training courses and resources here. You'll also get our newsletter with the best PPT tips on the web, which you can unsubscribe from with one click. We collect and protect your information in accordance to our Privacy Policy. Skip to content Before you go to the effort of compressing your PowerPoint presentation, ask yourself if you even need to bother?

Compress Images in PowerPoint. Notice in the picture above how much space was saved using the different compression options. Open the Pictures Format tab. Select the Compress Pictures command. Reduce the file size of your Word documents.

Compress pictures in your presentation Select a picture in your document. The Picture Format tab appears. Under Compression options , do any of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.

Under Compression options , do either of the following: Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue.